Step-by-Step Guide to Scheduling Your Visa Appointment
Photo by Sora Shimazaki
1. Create an ID for VFS
The first step in the process is to create an ID on the VFS website. This ID will be your gateway to accessing various services, including scheduling your visa appointment. Here’s how to do it:
- Visit the VFS website specific to your country and the embassy you are applying to.
- Register by providing your personal details, including your full name, email address, and contact number.
- Create a strong password to secure your account.
2. Enter the Necessary Details
Once you have created your ID, log in to your VFS account and fill in the required details:
- Personal Information: Your full name, date of birth, passport number, etc.
- Visa Category: Specify the type of visa you are applying for (tourist, student, work, etc.).
- Additional Information: Any other details required by the embassy or consulate you are applying to.
3. Make the Payment
To proceed with your appointment scheduling, you need to make a payment of NPR 10,150. This fee is required for processing your application and securing your appointment date. Payments can be made using Visa cards from any bank, but the amount will be deposited in the VFS account held at Nabil Bank. Here’s how:
- Use your Visa card to make the payment through the VFS online payment system.
- Ensure you receive a receipt or proof of payment, which you will need to upload to the VFS website.
4. Apply and Get Whitelisted
After entering all the necessary details and making the payment, you can submit your application. VFS will review your application, and once everything is in order, your application will be whitelisted. This means it has been approved for the next stage, and you can now schedule your appointment.
5. Receive the Appointment Slot
After your application is whitelisted, VFS will send you an email when a slot is available. The available slots are usually within one month. This email is crucial as it informs you about the next steps.
6. Confirm the Appointment Slot
You need to confirm the appointment slot within 30 days of receiving the email. If you fail to confirm the slot within this period, you will lose the amount paid and will need to start the process over, including making the payment again. Here’s how to confirm your appointment slot:
- Log in to your VFS account.
- Go to the appointment section and confirm the date and time.
- Make sure to print the appointment confirmation for your records and bring it with you to the appointment.
7. Preparing for the Appointment
After confirming the appointment, prepare all the necessary documents required for your visa application. These might include:
- Your passport (valid for at least six months beyond your intended stay).
- Passport-sized photographs.
- Completed visa application form.
- Proof of payment of the visa fee.
- Additional documents specific to your visa type (e.g., invitation letters, proof of accommodation, travel itinerary, financial statements, etc.).
8. Attend the Appointment
On the day of your appointment, arrive at the VFS center well in advance. Bring all your documents neatly organized and be prepared for a possible interview. Dress formally and be polite and respectful to the staff.
Important Tips
- Double-Check Everything: Ensure all the details you enter are correct and match your official documents.
- Keep Track of Deadlines: Be mindful of the 30-day window to confirm your appointment slot.
- Organize Documents: Keep all your documents in order to avoid any last-minute hassle.
- Stay Updated: Regularly check your email and VFS account for any updates or changes to your appointment.
By following these steps and tips, you can efficiently navigate the visa appointment scheduling process through VFS Nepal. Good luck with your visa application, and safe travels!
